The Secretariat is planning to implement a Travel & Expense Tool in order to automate and streamline the beginning to end Travel & Expense (“T&E”) process and achieve an improved user experience and efficiencies across the organisation.
Expected benefits achieved after the implementation of a T&E Tool:
- Simplification and automation of the travel and expense process.
- Processing and time saving efficiencies for travellers, approvers, and finance.
- Improved accuracy and enhanced compliance to policy.
- Employee satisfaction.
- Mobile app functionality.
- Integration with finance system, travel management company and other travel suppliers.
- Enhanced reporting specifically on expenditure, categories of expenditure and compliance.
The appointed supplier shall be awarded a contract that shall be effective initially for three (3) years, with an option to extend for a maximum of two (2) further years on a one (1) plus one (1) basis.
To take part in the tender process, interested parties ("Suppliers”) must complete and submit a tender bid. The ITT can be downloaded by registering on our e-tendering portal.
- Project Reference: ITT 647-2025
- The ITT responses must be returned via the Commonwealth Secretariat’s e-procurement portal by 14:00 on 26 February 2025.
Any questions pertaining to this procurement or ITT document must be submitted via our e-tendering portal.
Please Note: The supplier guidance document to registering on the e-procurement portal is available on the Commonwealth Secretariat’s tendering site - and accessible to all pre-registration.
If you encounter any issues when registering on the Commonwealth Secretariat’s e-tendering portal, please contact Customer Support at: email: [email protected] / please cc: [email protected]